GSA Executive Committee
Regular Meeting
4:15-6:15 PM, Tuesday, September 02, 2003
Texas Union, UNB 4.108

Agenda

Print version

1. Verification of Email Votes Between Meetings. (Marian for Don).

a. Discussion. Because of the urgency of some issues which arise between meetings, the Excom discusses issues and takes votes via email. Because there is no public record available of email conversations, it is important that such votes be documented for members to review. This agenda item lists those votes.

b. Action.

(1) Nomination or Graduate Students to General Assembly. Approved nominations to the Excom listed on the Committees Webpage. (Names will be posted after confirmation.)

(2) Technology Equipment Purchase. General approval of purchase of technology computer hardware equipment was provided at the last Excom meeting. Approved purchase of technology equipment according to previously approved priorities within financial constraints.

(3) Artwork for GSA Logo. Approved $60 for artwork for the GSA Logo needed for GSA banner and other uses.

(4) Business Cards. Approved format and cost of $205 for businesscards.

2. Barbecue Wrapup. (Melissa).

a. Discussion. The barbecue was a great success. We should discuss things for next year while they are still fresh on our minds.

b. Action: Agreed that next years planning should include:

(1)

(2)

3. Business Cards. (Marian for Don).

a. Discussion. At the July 7 Excom meeting Don agreed to coordinate and order business cards for Excom members.

b. Action. Cards were ordered July 25.

4. Computer Equipment. (Erik).

a. Discussion. At the last Excom, Erik agreed to order computer equipment and software for GSA.

b. Action. Discuss status.

5. Academic Code. (Erik).

a. Discussion. At the previous GSA meeting, Erik agreed to contact the Chairman of the Senate of College Councils to determine the status of the proposals and graduate student involvement and report the results to the Excom.academic code proposal.

b. Action. Discuss status.

6. Agendas to Minutes. (Joyce, Erik).

a. Discussion: At the last Excom, Joyce and Erik agreed to work together to find an easy way to convert agendas to minutes in the proper format.

b. Action: Discuss progress.

7. Homepage and newsletters. (Ginger, Erik).

a. Discussion: At the last Excom, Ginger agreed to do Website Homepage, an electronic newsletter for the Website, and a print newsletter for distribution at GSA events. Erik agreed to work with Ginger to make the Website part easy.

b. Action: Discuss progress.

8. SOP-1, Elists. (Marian for Don).

a. Discussion: At the July 17 meeting the Excom agreed with the rewrite of SOP 1 on email groups.

b. Action: Assign an officer to draft the new SOP.

9. SOP 2, Website. (Ginger, Erik).

a. Discussion: At the last Excom, Erik and Ginger agreed to redraft SOP 2, GSA Website, to show who is responsible for what.

b. Action: Discuss progress.

10 . SOP-3, GSA Funds for Graduate Student Organizations. (Ginger, Dan)).

a. Discussion. At the last Excom meeting Ginger and Dan agreed to redraft SOP 3 using previous and any new Excom inputs

b. Action. Discuss progress.

11. Agenda for General Meeting.

a. Discussion. Consider items for the general meeting agenda.

b. Action: Approve the following items:

(1) Introduction of Vice President Rodriguez. .
(2) Resolution on Discrimination Policy, tabled. Marian Barber. [UT is taking action, withdraw.]
(3) Reesolution on the Establishment of 1.5 hour Courses for Individual Studies, Individual Research, Theses, and
 Dissertations, tabled. Robyn Honig
(4) GSA Objectives for 2003-2004.
(5) 2003-2004 budget.
(6) 2004-2005 proposed budget.
(7) Picnic thank you.
(8) Plan for break out sessions at the October meeting.
(9) Others?

12. OGS Reorganization. (Joyce)

a. Discussion. The Office of Graduate Studies has reorganized. The impact on GSA are not yet clear.

b. Action: Discuss.

13. Excom Officers.

a. Discussion: Officers may present specific items of interest, information, and proposed Excom action.

(1) Electronic Resources Coordinator and Webmaster. (Erik).
(2) Events Coordinator. (Melissa).
(3) Public Relations Coordinator. (Ginger).
(4) Treasurer. (Dan).
(5) Secretary. (Joyce).
(6) Co-Chairs. (Marian).

b. Action. Discuss.

14. Next Excom. (Marian for Don)

a. Discussion. Scheduled for Tuesday, September 298, UNB 4.108, to finalize the agenda for the October general meeting and discuss anonimous representatives.

b. Action. Don agreed to draft the agenda for Excom consideration.