Executive Committee
Report of Meeting
2004 February 24

In addition to developing the agenda for the GSA general meeting Erik has posted, here's a quick summary of the other decisions the Excom made and the reports presented..

• Presentations for Student Government and Daily Texan office would be limited to 3 minutes per candidate. A question and answer period following each group would be limited to 5 minutes. Ginger agreed to keep time.
  
• Marian agreed to remind Dr. Rodriguez, Brian, and Rusty and remind them of the limited time we have for the meeting.
  
• Things are on track for the President's reception April 12. Ginger plans to announce it at the meeting.
  
• Erik reported that he and Joyce updated the minutes of previous meetings to reflect the changes approved by the assembly.
  
• We will not participate in the 40 acre fest because we do not have the time or resources (volunteers and funds) to put together a booth that would meet the norm of the event. It is something that we would recommend next year's officers consider.
  
• Ginger reported that there were no submissions for awards. But that she would push the program at the meeting.
  
• Erik reported that he would not be seeking regional office in NAGPS.
  
• Erik reported that we received no volunteers to host the NAGPS conference so it would perhaps be combined with another regions.
  
• Ginger reported that we had one event so far for GPSW--the awards reception. Marian agreed to work with Ginger to perhaps find a find a speaker or two for the week.
  
• Dan presented a proposed operating budget he planned to submit for Assembly approval. The biggest change was the increase in the estimate for the Barbecue from $6,000 to $9,700. The new estimate takes into account $6,200 for catering, $1,500 for the band, $1,000 for brochures, and $1,000 for cleanup. Don expressed the hope that we could still get outside funds form OGS or TexesExes to help support the event. No vote was taken on the proposal. Although there was consensus that Ginger should go ahead with obtaining estimates for the brochures
  
• Don presented the Report of the GSA Financial Review the Excom had asked Marian and him to conduct. Marian had asked Don to conduct the interviews and write the report. There was much concern that the some of the conclusions of the report were not adequately supported by the interview data. Nevertheless, the Excom members considered the recommendations of the report and made the following decisions:
  
  • Dan agreed to provide a list of current and estimated expenses at each Excom and Assembly meeting through the end on the current term of officers.
  • Rrevisiting the previous Excom decision on stipend timing should be postponed until after the April Assembly meeting and the election of 2004-2005 officers so that the new officers may participate in the deliberation.
  • The requirement for establishment of a formal financial management and record keeping systems would be addressed by the Constitution and Bylaws Committee and the new GSA officers.
  • Time precluded addressing other recommendations of the report.

Submitted by Don Drumtra
Reviewed by Marian Barber
Co-Chairs