Meeting Minutes

September 9th, 2010: Meeting Minutes

April 1st, 2010: Meeting Minutes

March 4th, 2010: Meeting Minutes

November 12th, 2009: Meeting Minutes

October 1st, 2009: Meeting Minutes

September 10th, 2009: Meeting Minutes

April 6th, 2009: Meeting Minutes

March 2nd, 2009: Meeting Minutes

FEBRUARY 2009

Minutes from meeting 2/2/2009
Attendance: Jackson Liang, Brooks Robinson, Deena Walker, Michelle Naugle, Bailey Kermath

Concerns: NGSA email not sending to all members. Deena will look into it

Scheduling Social Events:

• Feb 20-21st, Fri. & Sat: recruitment weekend, Buffalo Billiards, band?
• March 28-29th, Sat. & Sun: camping/hiking at Enchanted Rock
• April 17th, Friday: Kareoke night
• May 8th, Friday, last class day: Happy Hour

Recruitment:

• Sent out email to find ~15 buddies
• Need to plan activities for Saturday
• kayaking
• disc golf
• Alamo drafthouse
• pool/bowling somewhere
• suggestion: only have one activity for everyone to do together?

Outreach Events:
1. Explore UT

• MARCH 7th, 11am-5pm-- "Get to Know Your Brain"
• Deena has reserved 2 tables, one for each activity, through Holly Hunt.
• Current volunteers: Jackson Liang, Megan Tipps, Michelle Naugle, Brooks Robinson, Dean Kirson, Deena Walker, Bailey Kermath
• Deena to send out sign-up sheet.
• Supplies will be ordered from
• pipe cleaners- kwikcrafts.com
• styrofoam ball- plasteelcorp.com
• mask- halloweencostumes online

2.New Kid's Outreach Events

• Current volunteers: Dean Kirson, Scott Davis, Lindsay Dickey, Brooks Robinson, Jackson Liang, Michelle Naugle, Deena Walker, Bailey Kermath
• want about 10-15 people
• Current Contacts:
1. UT Elementary, Mary Miller (UT Outreach Head)
• can borrow their resources (books, reusable items)
2. Safe Place after-school, Evette and Veronica
3. HeartHouse after-school, Shelly-Marie Rios (Volunteer Coordinator)
• willing to give a visual presentation to the group
4. Helping Hand?
• Funding Resources
1. Diversity and Community Scholarship $150/semester
2. HEB $500, must do 2 semesters in advance
3. Dan Johnston -- INS support
• should get testimonials from the kids.

Committee Reports:

• Need new GSA representative that can meet Tues/Thurs. 4-6pm
• Julio Rojas/Deena Walker submitted GSA proposal, requested $451
• Need someone to go to the Thursday Feb. 19th meeting (when they will decide the funding) to support NGSA
• This money will go towards Explore UT 2009

Website:

• Jackson Liang now in charge of website
• Will go up on Friday, Feb. 6th
• Need to send email to ask for web content (eg. representative proposals, etc.)
• Need pictures from events
• Luke Magalsky offers to help design the NGSA website (free!), if needed.

OCTOBER 2008

Minutes from NGSA 9/29/08
Attendance: Deena Walker, Brian Welsh, Julio Rojas, Bailey Kermath, Megan Tipps, Michelle Naugle

- Bake sale to be held Friday October 3

• Workers and timeslots discussed
• Estimated 300 items for sale
• Bailey finished the fliers and passed them around to be distributed
• Deena will send an e-mail reminder through Krystal and Chris

- Student Mentoring - Deena

• Jennifer Hargraves is the contact
• Possible opportunity to speak about neuroscience to local students

- Retreat Evaluations - Deena

• A summery of all comments was sent to Dan
• On a scale of 1-5: accomadations - 4.8, Transportation - 4.3, Food - 4.6, Talks - 4.3
• Feedback was very positive overall
• Total cost was $1840
• Next year - adjust transportation, possibly a closer location

- Budget

• Account currently has $550
• Planned fundraiser with NGSA mugs

- NGSA bowling - Deena

• Monday November 10th - dollar bowling night
• Evite will go out a couple of weeks before hand (Megan)

- Curriculum Committee - Gayathri via Deena

• Feedback is being collected from first year students on new Principles classes
• Negative comments about organization of course have been voiced

- EC Committee update - Brian

• INS initiative has been passed
• Members were voted on individually
• The next meeting will welcome new members (post-docs)

- GSA - Julio

• Funding proposal - we plan to submit for Explore UT (spring)
• Apply for funding for next year's retreat
• Housing survey is underway for graduate student housing
• GSA has voted to support the motion to provide "domestic partners" with the same benefits received by spouses

- Website - Michelle

• Plan to meet to finalize website plans by the first week of October

- Happy Hour - Deena

• October 10th - 6pm
• Deena and Bailey will save tables

SEPTEMBER 2008

Attendance: Deena Walker, Michelle Naugle, Bailey Kermath, Jackson Liang, Brooks Robinson
Confirm retreat schedule and finalize
- Michelle will bring Eisel, Paper, and Markers for Neuroscience Pictionary
- Michelle and Bailey will get food
- meeting at Littlefeild to plan supplies for retreat
- Deena and Brooks will pickup projector on the 12th
- Michelle will make screen for projector
Bake Sale on October 3rd
- will send out reminder email today

Purchase travel mugs after bake sale

GSA funding
- for explore UT

Community Outreach
- Girl Start
- Michelle will try to contact Austin School Board about career day
- UT has a charter school
- Science Fair
- Michelle will find out info and send to Jackson
- Sarah Simmons is UT undergrad outreach coordinator

Website
- October 1 for completed pages
- Nov 5 for launch date
- Jackson will help with web design

We have cubicle R8
- Michelle will go pay $37.50 for it today

Bowling instead of happy hour
- 14th of Nov

AUGUST 2008

Meeting Minutes for 8-5-08
Attendance: Deena Walker, Brian Welsh, Megan Tipps, Dean Kirson, Bailey Kermath, Michelle Naugle

Retreat (scheduled for Sept 12-13) - Deena

• Form and downpayment for the retreat location - Deena and Michelle
• 14 people can stay overnight - 20 may attend during the day
• E-vite will be sent on Aug 20th (Megan) - strict enforcement of overnight numbers and carpooling
• Speekers: Kris Singletary, Jascha Pohl, Paul Mathews, Angela Osburn, Kit/Monica/Bas (Roast) - other possibilities: Luisa Scott, Jenni Greeson, post-docs from new faculty labs
• Proposed schedule: Friday night BBQ with "roast" - 14 ppl overnight - Saturday - 5 student talks, one panel discussion, free time

Meetings for Fall semester

• Wednesdays at 10:30 a.m. at JP's Java

Happy Hours

• The second Friday of every month starting in October

Website

• Michelle will update us next week

Fundraisers

• Bake sale October 3rd
• Bailey will make new fliers

For next meeting

• Suggestions for academic events