Next Meeting: Monday, April 30 at 8:30 PM.

Sponsorship

If you have never worked with URHA sponsorships before, please read this page in entirety before continuing to the application. Otherwise, you may bypass this and continue to the application now.

Sponsorship Application

Our goal is to use this money for the benefit of our residents, whether it goes towards Residence Hall Councils, Resident Assistants, or other programming bodies.

How are funding requests approved?

The URHA Senate holds the voting power of URHA, and all sponsorship requests must be approved by a majority vote of the Senate.

Article 5 of the URHA Bylaws states:

Article 5: Funding and Sponsorship

  • Funding requests from NON-DHFS organizations will have a cap of $100.
  • If a RHC or organization requests more than $100, they must name an individual through which they will use the DHFS Procurement Card (e.g.: Resident Assistants, URHA Executive Officer, or other authorized user).
  • No single program may request funding for more than 8.5% of the original URHA sponsorship account proposed at the first meeting of the year.
  • A single program shall be defined by the location at which it occurs.
  • A unanimous vote by those voting and present shall be required to surpass the 8.5% sponsorship limit.
  • All funding requests from organizations or groups outside URHA / DHFS must adhere to URHA Monetary Sponsorship Policy #03-04-004.
  • All funding requests must adhere to the DHFS Sponsorship Guidelines.

Student Organizations must have their own IDT-able account or have access to their sponsoring department's IDT account. If the organization has such an account, funds can be transferred from the URHA DHFS account via Inter-Department Transfer.

An organization requesting Table Tents must make their request for this form of advertisement at least 3 weeks before the date they expect to have their advertisement published on the table tents.

The Division of Housing and Food Service serves as our parent organization. Therefore, we must abide by all DHFS policies, including their co-sponsorship policy. Any requests for funding and/or co-sponsorship that do not meet these guidelines will automatically be rejected before presentation to the Senate.

How to make a sponsorship request

In order to make a sponsorship request, you must submit a form (linked at the top of this page) by 11:59 PM the Wendnesday night prior to the next Senate meeting. Please be aware that your program must occur at least 5 business days after the date of your request (i.e. you can not request sponsorship at a meeting if the program occurs that same week).

You do not have to be present at the Senate meeting to make your request (a URHA Exec will make your request on your behalf), but it may be helpful as the Senators may have questions about your program and your request. If present, you will be given a 2-minute period of time to make a brief presentation and hand out materials that you believe Senators might find helpful. You will then have 5 minutes for Q&A. Afterwards, you will be asked to leave the room while the Senators discuss and vote on your request. If necessary, you may leave after the Q&A section. You will be notified within three days of the sponsorship meeting via email if your request was approved.

The Order of Presentations:

  • Outside Organizations and RA's will present first. These presentations will proceed in the order of when the requests were recieved by URHA.
  • RHC's will present second. These presentations will proceed in the order of when the requests were recieved by URHA.

What happens if my request is approved?

At the completion of your program, turn in your receipts to the VP of Finance & Administration. At that time, the requested funds will be transferred into your account if using the URHA DHFS account or a check will be written from the SALD account as reimbursement. Failure to adhere to the URHA Sponsorship Policy will forfeit your sponsorship request.